- March 15th, 2017– Login to the online Speaker Ready Room, Review Speaker Agreement, Update Profile Information, Biography and Photo
*If you do not complete by this date, any information we have on file is what will appear in the final program. We cannot guarantee edits made after this date will be reflected in published materials.
March 15th, 2017 – Review all content on the Speaker Toolkit section of the AIHce 2017 website
- April 3rd, 2017 –Register for AIHce at the Advanced Rate
- June 5th, 6th & 7th, 2017– Education Session presentation dates
If you are unable to present for any reason, .
You are highly encouraged to check into the Speaker Ready Room at least (1) hour prior to the start of your session.
You can use to use the Speaker Ready Room, which is staffed by audiovisual (AV) technicians and equipped with editing stations, to practice and tweak your presentations, review speaker biographies, and ensure the latest version of your PPT is loaded to the Presentation Management System.
On-site Speaker Ready Room Hours:
- Friday, June 2: 3:00 PM – 4:00 PM
- Saturday, June 3: 7:00 AM – 5:30 PM
- Sunday, June 4: 7:00 AM – 5:30 PM
- Monday, June 5: 8:00 AM – 4:00 PM
- Tuesday, June 6: 8:00 AM – 4:00 PM
- Wednesday, June 7: 8:00 AM – 1:30 PM
- Thursday, June 8: 7:00 AM– 1:00 PM
You are REQUIRED to upload electronic copies of your presentation(s) to AIHA’s Presentation Management System. You can choose to upload prior to getting on-site (instructions will be sent by AIHA staff in April) or upload in the Speaker Ready Room on-site at the Convention Center. AIHA will provide computers in session rooms, upon which the relevant presentation(s) will already be loaded. You may not bring a personal computer as a way to avoid the upload requirement. Edits and updates can be made to the presentation until one (1) hour prior to the session start time.
AIHA recommends PowerPoint (PPT) for all presentations. Adobe Acrobat (PDF) and HTML files may also be used. Please be sure to use the AIHce 2017 PowerPoint Template when creating your presentation.
You are required to use the computers provided on-site by AIHce. These are Windows-based PCs equipped with Microsoft PowerPoint (Office 2010) and the latest versions of Adobe Acrobat Reader, Windows Media Player, and Quick Time for Windows. Other presentation programs will not be available.
PowerPoint files created on a Macintosh computer will open successfully on a PC/AIHce-supplied computer. However, it is recommended that you test your files in the Speaker Ready Room prior to your session to ensure the proper display of fonts, equations, pictures, and videos. Workstations, projectors, and technical staff will be available to assist.
Any links to outside websites, such as for audio and video files, should be embedded into the PPT presentations. While wireless Internet will be available, we do not recommend relying on it for any portion of your presentation. Presentation rooms will NOT be hardwired with Internet. If you have video or audio files we recommend bringing back-up of the files on a flash drive, as well as embedding into the PPT file. DO NOT simply link to videos, such as on youtube or other websites, as we cannot guarantee the Internet connection.
Please see the AV staff in the on-site Speaker Ready Room to review and test your presentation(s). The computers will be the same as those in the session rooms and the technicians can provide advice and assistance.
Session Room Set-up and Equipment
All session rooms will be provided with a standard room set that includes:
- Screen (sized appropriately for the room)
- 2 wireless mics
- 1 podium mic
- 1 audience mic on a stand
- 1 wireless slide advancer (for the computer provided by AV)
Unfortunately, we cannot provide any additional materials or equipment. No exceptions will be made.
Please note there will NOT be a head table in session rooms as in a traditional lay-out. Rooms will have a podium with laptop, microphone and advancer. There will also be seating on stage for presenters. The new set is to encourage presenters to be more interactive with each other and the audience.
The Speaker Ready Room will not be equipped with any printing capability. Please print any supplemental materials you need prior to leaving for the conference. You can also utilize the Business Center in the Convention Center to make any copies or utilize their office supplies at your own cost. The FedEx Office Convention Center hours are as follows:
Education Session Moderators
If you are a session moderator, please review/download the on-site duties for your position:
If you have any questions regarding the on-site responsibilities of the session moderators, please contact .